Planning an Event

The Ararat Region enjoys a calendar jam-packed with events and festivals catering to all manner of interests and activities. 

Events are important to the region, bringing together communities and showcasing the region to visitors from the municipality and beyond.

Why do I need to complete an application form?

All events and activities on Council owned, managed land or private property are required to lodge an Event Application form.

The A-Z Guide for Events Organisers (listed below) will provide you with all the information necessary to run a safe and successful event.

This form will help us determine how we can assist you with your event and provide us with information to inform the community through the Ararat and Grampians Visitor Information Centre, social media platforms and online event calendars.

Application Process

Events are approved based on the risks associated with the activity and the impact on the community and local business.

You must submit the event application form:

  • 4 weeks prior – Small event – below 200 people
  • 6 weeks prior – medium event- above 200 people
  • 3 months prior – Large event – above 500 people

Your application will be assessed by the Events Development Officer, with assistance from other departments as required.

Should your application be incomplete and without the necessary documentation, it will be returned to you for completion.

Please allow 14 days for processing.

Events Funding

Community Support Grants

Community Support Grants provide funding to clubs, organisations and community groups for the provision of programs, projects, activities and events that deliver outcomes for the benefit of Ararat Rural City.

Council will provide assistance to eligible organisations for activities that provide opportunities in the areas of sport and recreation, health and wellbeing, culture and arts, festivals and events, and environment and sustainability, subject to these guidelines and in accordance with funds available each financial year within Council’s budget.

The Community Support Grant Program will be open for applications four times each year. It will be advertised through all media channels and directly with community clubs and groups.

To view the full Community Support Grants guidelines, please see the form section below.

If you have any questions regarding event funding, please contact Council events support directly on (03) 5355 0200.


Rate this page

Is this page useful?